BYLAWS OF THE SANTA TERESA WOMEN'S GOLF CLUB 2005
ARTICLE 1 — NAME
The name of the club shall be "SANTA TERESA WOMEN'S GOLF CLUB".
ARTICLE II — PURPOSE
The purpose of the club is to organize, promote and direct golf tournaments and
competitive play as well as to further the best interests of golf. This club shall be
operated solely for the purposes enumerated and not for financial
gain or profit to members thereof.
ARTICLE III — MEMBERSHIP
Membership in this club shall be open to all women golfers who qualify as stated
under the existing Standing Rules. The Board of Directors shall have the authority, after
a fair hearing, to revoke the membership of any club member
whose conduct is considered by them to be a discredit to the organization.
ARTICLE IV — GOVERNMENT AND MANAGEMENT
SECTION 1 —The membership and fiscal year shall begin on the first day of January
each year and end on the last day of December for each year.
SECTION 2 — The control and management of this club shall be entrusted to a Board of
Directors composed of a Captain, Co-Captain, Secretary, Treasurer, Handicap Chair,
Tournament Chair, Major Tournament and Trophy Chair, PWGA Representative, Santa Clara
County Representative, Rules Chair, Special Events Coordinator, Newsletter Editor and
Member-at-Large. The past Captain shall be retained on the Board in an advisory capacity
with no voting privileges.
SECTION 3 — Elections shall be held annually at the fall meeting and elected officers
shall take office at the beginning of the membership year. All officers shall be elected
for a one (1) year term. The tenure for any member of the Board of Directors shall not
exceed six (6) consecutive years and no Director shall hold one office more than four (4)
consecutive years.
SECTION 4 — A nomination committee of three (3) shall be appointed by the Captain six
(6) weeks prior to the fall meeting. It shall be the duty of this committee to select
names of members for the respective offices to be filled. The
committee shall inform the Captain of the slate of candidates at least three (3) weeks in
advance of the election. This slate shall be immediately posted on the official bulletin
board. Further nominations may be made from the floor
at the fall meeting.
SECTION 5 — Any vacancies occurring on the Board of Directors may be filled by an
appointment by the Captain subject to the approval of the Board of Directors. The
Co-Captain automatically succeeds the Captain in the event of a vacancy of that position
and a special election would then determine a new Co-Captain.
ARTICLE V — DUTIES OF OFFICERS
CAPTAIN — Shall conduct all meetings, General and Board; appoint all committee
chairs; act as an ex-officio member of all committees; co-sign checks, and act in any
capacity required to promote and maintain an active and enthusiastic golf club.
CO-CAPTAIN — Shall perform duties of the Captain in her absence and shall assist her
as needed. Shall act as Membership chair. Shall co-sign checks in the absence of the
Captain. Shall keep attendance records. Will inform Treasurer, Handicap Chair, and
Tournament Chair of all new members at the time they join.
SECRETARY — Shall record the minutes of all Board and General meetings. Shall conduct
routine correspondence and such correspondence as may be directed by the Board of
Directors.
TREASURER — Shall be custodian of all funds and shall pay all approved bills and
co-sign checks. She shall give a report on the Club's finances at General and Board
meetings. Her books will be audited at the end of the year by a
committee of (2) appointed by the Captain.
HANDICAP CHAIR — Shall maintain current handicap of all members according to the USGA
Golf Handicap System.
TOURNAMENT CHAIR — Shall be responsible for all weekly and all special weekly
tournaments. With the assistance of the Major Tournament Chair, she shall make out a
schedule of tournaments for the year which will subsequently be approved by the Board of
Directors. May appoint any committee necessary to help her perform her duties.
MAJOR TOURNAMENT AND TROPHY CHAIR — Shall be responsible for all major tournaments
and shall coordinate them with the Tournament Chair. Shall assist in making out a schedule
of all tournaments for the year. Shall purchase all trophies for the club. Shall check
eligibility of members for competition in any tournament. May appoint any committee
necessary to help her perform her duties.
PWGA REPRESENTATIVE — Shall represent STWGC at the area workshop and she shall
appoint a substitute in her absence. Shall keep the club informed of all activities and
tournaments sponsored by PWGA.
SANTA CLARA COUNTY REPRESENTATIVE — Shall represent STWGC at all Santa Clara
County Women's Golf Association meetings and serve as STWGC captain for County Team Play.
RULES CHAIR — Shall serve as chair of the Rules Committee, and appoint two (2) other
members to be approved by the Board of Directors. The Rules Committee shall enforce the
USGA Rules of Golf and the local rules of the course. All disputes shall be decided by the
Rules Committee with the right of appeal to the Board of Directors.
SPECIAL EVENTS COORDINATOR — Shall make arrangements for club luncheons and any other
social events as directed by the Board of Directors.
NEWSLETTER EDITOR — Shall prepare a quarterly newsletter and distribute to all
members.
MEMBER-AT-LARGE —Shall represent the general membership at board meetings and serve
as chair of the nominating committee.
ARTICLE VI — MEETINGS
SECTION 1 — There shall be four (4) slated General Meetings each year, one of which
is the Christmas Luncheon. The fall meeting is for the election of officers. The Captain
with the consent of the Board of Directors may call a
special meeting at any time.
SECTION 2 — At any meeting the presence of 30 percent of the regular members in good
standing shall constitute a quorum.
SECTION 3 — The Board of Directors shall meet four times a year.on the date
designated by the Captain. Seven (7) members shall constitute a quorum at a Board Meeting.
If a member of the Board of Directors fails to attend (2)
consecutive Board meetings, unless excused by the Captain, she shall be considered to have
resigned her office.
ARTICLE VII — MEMBERSHIP AND INITIATION FEES
SECTION 1 — Membership fees shall be paid annually.
SECTION 2 — Upon qualification, new members must pay applicable membership and
initiation fees.
SECTION 3 — If any member fails to pay her membership fees within the period set in
the Standing Rules, she will automatically become delinquent and will be dropped from
membership. If she wishes to rejoin, it will be left to the
discretion of the Board of Directors.
ARTICLE VIII — COMMITTEES
SECTION 1 — Standing committees are the following: Starters and Scorers,
Sunshine, Special Events Coordinator, Guest Days, Home and Home, Birdie Board,
Historian/Photos, Eclectic, Roster, and Telephone.
SECTION 2 — Standing Committee Chairs shall be appointed by the Captain with
the approval of the Board of Directors.
SECTION 3: Additional committees that may be required by the club shall be appointed by
the Captain with the approval of the Board of Directors.
ARTICLE IX — AMENDMENTS
These Bylaws may be amended at any regular or special meeting by a 2/3rds vote of the
members present. Notice of such proposed amendments shall be posted on the club bulletin
board, not less than thirty (30) days prior to the meeting.
ARTICLE X — RULES OF ORDER
These Bylaws shall be interpreted by the Board of Directors, subject to
appeal at the membership meeting. All other cases not covered by these Bylaws shall be
governed by Roberts Rules of Order.
Adopted: November 20, 1968.
Amended: July 6, 1976; March 25, 1982; Oct. 14, 1993; March 12, 1998; Dec. 7,
2001; March 14, 2002 |
